AUSTRAC has prepared this Information Publication Scheme (IPS) plan in accordance with section 8(1) of the Freedom of Information Act 1982 (the FOI Act).
The purpose of this plan is to
- comply with section 8(1) of the FOI Act
- to assist AUSTRAC to establish its IPS and to develop its scheme in the future. This development includes establishing mechanisms to ensure that AUSTRAC regularly reviews its IPS to ensure it fulfils the guiding principles of the FOI Act.
The objectives for this plan are to outline how AUSTRAC will:
- manage its IPS information holdings
- proactively identify and publish required information under the agency's IPS
- proactively identify and publish optional information under the agency's IPS
- review its IPS to ensure that the information published remains accurate, current and complete
- achieve satisfactory conformance with the Web Content Accessibility Guidelines (Version 2) WCAG 2.0
- work towards ensuring that information published under the IPS is discoverable, understandable, machine-readable, re-useable and transformable
- measure the success of the agency's IPS and identify opportunities to improve the functioning of the IPS in the future.
Implementing the Information Publication Scheme
Establishing AUSTRAC's IPS
To identify IPS information AUSTRAC:
- conducted an audit of information currently on the agency's website to identify existing IPS documents and identify any gaps
- coordinated efforts across the agency to identify additional IPS documents held by the agency, but which were not published on the AUSTRAC website
- coordinated efforts across the agency to identify 'operational information' publishable under the IPS
- developed a disclosure log for information released in response to FOI requests
- contributed to a concurrent project to review website content to ensure website materials developed by business areas are accurate, up-to-date and complete
- created a new web page to bring together all IPS documents in one location
- ensured that all identified IPS information was published on the AUSTRAC website by 1 May 2011.
AUSTRAC will monitor and update its FOI disclosure log as necessary to ensure that responses to FOI requests are published in the disclosure log within 10 working days of the responses being made public (except for information that is otherwise exempt from being published under the FOI Act).
AUSTRAC will monitor its responses to FOI requests to identify information to which it 'routinely gives access' under the FOI Act, and publish this routinely. This will include information in documents to which the AUSTRAC routinely gives access in response to FOI requests.
IPS information architecture
From 1 May 2011, AUSTRAC will include on its public website a dedicated IPS web page in HTML format. The IPS web page will include IPS information, and links to other sections of the AUSTRAC website that carry information captured under the IPS.
AUSTRAC will include on the agency's home page a prominent link to the main IPS page to increase the discoverability of the agency's IPS.
Many documents listed on the IPS section of the AUSTRAC website will be converted into HTML to meet accessibility requirements. AUSTRAC recognises that, due to technical constraints, not all documents published on its website under the IPS will be available in an accessible format immediately. Other documents not provided in accessible formats include PDFs made of images of scanned documents and documents that are out of date but are provided for historical reference.
Where a document is not yet available in an accessible format, it will be made available in an accessible format on request. AUSTRAC will try to meet all reasonable requests for documents to be provided in hardcopy (or alternative) formats in a timely manner.
AUSTRAC is currently planning an upgrade to its existing website which will improve the information architecture of its website and the accessibility of information published under the IPS. Through this process, the agency plans to meet the following timeline outlined in the National Transition Strategy for web accessibility:
- WCAG 2.0 single A compliant - By December 2012
- WCAG 2.0 double AA compliant - By December 2014
All AUSTRAC publications intended for public use are published on the agency's public website. In addition, AUSTRAC provides copies of the AUSTRAC annual report to the Commonwealth Library Deposit and Free Issue Scheme, and all reports published under the AUSTRAC typologies and case studies reports series are captured by the National Library of Australia's Pandora program.
Information required to be published
AUSTRAC will publish all information required under section 8(2) of the FOI Act. This required information includes this agency plan, as well as a range of information under the following broad sections:
- about AUSTRAC (who we are and what we do)
- our reports and responses to Parliament
- information routinely requested under the FOI Act, and the agency's FOI request 'disclosure log'
- the arrangements we have in place for public consultation
- contact details for the agency's FOI contact officer.
AUSTRAC will consider publishing optional information as it arises.
Administering and reviewing the agency IPS
AUSTRAC will periodically review its IPS to identify information that must be published. Business units will be required to monitor whether new materials should be published on the agency's IPS, and the IPS will be included in the agency's regular internal reporting framework.
AUSTRAC will monitor and update its FOI disclosure log as necessary to ensure that its responses to FOI requests are published within 10 working days of the responses being made public (except for information that is otherwise exempt from being published under the FOI Act).
Through a planned upgrade to its existing website, AUSTRAC will address the requirements of the National Transition Strategy for web accessibility, and initiate processes to regularly review the accessibility levels.
AUSTRAC will take a number of factors into account when measuring the success of its IPS and when evaluating steps to improve its effectiveness. These include:
- the level of external web traffic to individual IPS pages on the AUSTRAC website
- feedback from the public about the agency's IPS, submitted via AUSTRAC's dedicated INFO_ACCESS@austrac.gov.au email address.
AUSTRAC will review and revise this plan annually and this activity will be incorporated into the agency's annual planning cycle.
In addition, as required by the FOI Act, AUSTRAC will complete a review of its IPS compliance by 1 May 2016. This review will be undertaken in conjunction with the Australian Information Commissioner.
Comments and feedback about AUSTRAC's IPS and the agency's IPS plan can be sent to AUSTRAC either by post or email to:
Freedom of Information Officer
3-5 National Circuit
BARTON ACT 2600
Ph: 02 6120 2631
Fax: 02 6120 2601